Davis Racing Canoe Center
Meeting Minutes and Reports
February 9, 2013
Present: Jerry Martin, Frank Williams, Dennis Lewis, Dorothy Murphy, Sharon Carter, Chris (Tsang Hao Fung), Henry (Ip Chun Man)
To save time, all members were asked to read over minutes and send out any edits,
and approve on line.
Membership – Sharon: 2012 we have 94 paid members, 2 of these are new
members. All members that are highlighted in yellow (see attached
membership list) have not responded to my emails or are not planning to
renew membership. I have not seen any of these people at practice as well.
I have sent the waivers from 1/1/2012 through 9/30/2012 to the insurance
company as they requested and had them delivered with proof of delivery.
I also requested that we receive electronic copies of all waivers. Jerry will work
with Sharon on spread sheet to make two sheets, current members and past
Need to streamline waivers, for “guests” ie have a waiver with info at top and
then several lines for guests to sign (not nec. to have all their info until they
become a member). Once someone joins, they will need to fill out the more
extensive waiver with all info. Sharon to ask insurance co. if Ok and what info
would be nec. to get from guests. Could we even get “electronic” signatures
on waivers in case a new member is not given a waiver to fill out at the
practice when they turn in their check.
year expenses except for a few things purchased by Dennis (about $120) and
payment of $300 for the Berkeley Tennis Club room used for our fundraiser
back in June. (reduces the profit from fundraiser to $3,796).
- Working on table cloth with DRCC logo (adding FREE
Dragonboat rides! on bottom)
- Banner: Checking on teardrop shape and standard banner (8’
long by 3’wide) with DRCC and dragonmax logo and name.
- October was breast cancer month. Henry contacted a survivor to
help start an East Bay team. I will compose a draft on logistics
for next board mtg.
- San leandro high team wants to do a social dinner with
DragonMax in December. Most of the team taking a winter
break from paddling but two cars of paddlers may still be
coming on Wednesdays. Who is DRCC member contact for
- Easy bay high school Dragonboat team (maybe a combination
of several east bay schools?). Hardik from El Cerrito high will
start creating interest to start team in January. Hopefully there
will be a team for the CDBA April youth race. The club at school
has started and he has a teacher sponsor.
By Laws - Quorum & Duties of Officers: Over next two weeks, Chris will
send out the changes she and Jerry discussed for the By-laws for board to
review before next mtg. Need to revise by-laws before elections.
will be held at the annual membership mtg in January 2013.
Hopefully, we will be reducing the number of board meetings to every other
month which will make it easier for prospective new board members to attend.
What board positions will be up for elections?
Board Positions: Usually, some board members are willing to stay on for
another year. However, if any member would like to be a candidate for any of
the positions, all positions are up for a vote. Both Dorothy (Fleet Captain) and
Chris (secretary) will be stepping down and are looking for candidates for
their positions. Jerry (president), Frank (treasurer),Sharon (membership), Henry
(community outreach) are considering staying on. Dennis (V.P.) and Rodger
(competition director) are willing to continue in their positions if re-elected.
this Saturday Nov 10.
Ruby: Same renovation for Ruby boat as was done on Max boat, except will
skip the non-skid paint as it collects dirt and doesn’t really seem to matter.
Dennis suggested using gray strips instead.
Tin boat: bottom of boat will be sanded by us, and painted by boat yard, then
back into water by next week.
annual meeting on Feb 2, 2013, 8-4 at the BYC (location suggested by Dennis).
The board feels it is important for DRCC members to show their presence at
part or all of this mtg. Dennis and maybe Rodger will go.
U 23 Party sponsored by PDBA ??(Dennis, please write a couple of sentences
and from seeing the for sale sign on it) but so far none have panned out. One
deterrent is that the strut needs to be repaired. Board agreed that this repair
probably needs to be done to increase our chances of selling the boat. The
part will cost $500 plus labor at boat yard = approx.. $700 to make this repair.
Warren and Gary could do the job to save us money. Board will wait until after
Ruby is rennnovated to decide on making these repairs.
Board discussed the merits of pulling it out and leaving it on a trailer, or
leaving it in the birth (where is does get seen by passer-bys). There is no
place to park it for free at marina so we would need to look for a place ie a
parking lot at a member’s place of business. Trailer is about 30’long and
7’wide. Chris will ask the membership if anyone has the space.
December 4th : Next board mtg
January: The annual DRCC membership meeting will be held on Jan 12,
2013 after the 9am practice. We would like to cancel the 10:30 practice that
day to assure that more members attend the meeting.